§ 2.5-12. Record requirements.

(a)

At its commencement by notice to the alleged violator, every civil adjudication proceeding shall be assigned a docket number and a style in the form of "in the manner of" or in the form of "Parish of Jefferson versus" followed by the name of the alleged violator. The records pertaining to each proceeding shall be maintained as a separate file in a manner similar to the fashion in which the clerks of court maintain the records of civil cases.

(b)

Each agency charged with the enforcement of an ordinance within the scope of this chapter shall, with the advise of the department of law, maintain a log or index of all civil adjudication proceedings, which shall set forth information including but not limited to the following:

(1)

The style and docket number of the case and the date it was commenced;

(2)

The ordinance or ordinances allegedly violated;

(3)

The date or dates of the alleged violations;

(4)

The address(es) or other description of the property on which the alleged violation(s) occurred;

(5)

A statement as to whether any civil or criminal court proceedings pertaining to the alleged violations are or were pending, the dates of any hearings, trials, or continuances, and the dates of their commencement and/or termination and, if the case is terminated, of its final disposition;

(6)

A statement as to the dates of any hearing and of any final order in the case and as to whether and when any lien was filed;

(7)

A statement as to the date of filing and disposition of any appeal.

The department or agency shall review this log or index regularly to ensure that no civil or criminal remedies of the parish are unwittingly permitted to prescribe.

(Ord. No. 18860, § 1, 9-15-93)