§ 2-910. Emergency purchases.

(a)

Defined. Emergency purchases covered by this section are those for:

(1)

Materials, supplies and equipments which cost less than the sum set in R.S. 38:2212.1; and for

(2)

Public works which cost less than the state statutes requirement set in R.S. 38:2212 for advertisement; and

(3)

Which must be handled immediately in order that lack of materials, supplies and equipment or breakdowns do not seriously hamper the operations of the parish.

(b)

Authority of purchasing director. Emergency requisitions should be entered with a full explanation of the emergency. If a true emergency does exist, the purchasing director or chief buyer is authorized to expedite the purchase without delay, exercising as much diligence for the sake of the economy as time will permit.

(c)

Requisition by telephone. The purchasing department may accept an emergency requisition by the telephone and act immediately as above. The initiating department must send a written requisition to purchasing within twenty-four (24) hours, with full explanation of the emergency.

(d)

Authority of department head. In extraordinary cases, when the purchasing department is closed and the purchasing director or chief buyer cannot be contacted, the head of the initiating department may place the necessary emergency order. The written requisition with a full explanation must be sent to the purchasing department within twenty-four (24) hours.

(e)

Emergency purchases exceeding the amounts established above shall be acquired by following the emergency procedures set forth in R.S. 38:2212D.

(f)

All non-collusion affidavits, affidavits of fee disposition and campaign disclosure forms which would be required for normal purchases shall still apply to emergency purchases, except that the said affidavits and disclosure forms shall be supplied prior to the issuance of the last payment. The finance director shall be required to verify compliance before the last payment is made.

(Code 1961, § 2-8(b); Ord. No. 20327, § 1, 4-15-98; Ord. No. 23103, § 18, 7-18-07; Ord. No. 23942, § 4, 1-12-11)