§ 2-927. Advertisement for and receipt of submittals.

(a)

The parish council shall by resolution authorize the parish clerk to advertise for submittals of statements of qualifications from persons or firms interested in providing professional services to the parish for each project, other than routine engineering tasks and outside legal services, for which professional services are desired or required. The resolution shall set forth the content of the advertisement and shall be prepared by the department directly involved with the project. The resolution shall also identify (1) the account(s) by name and numerical description to which work under the contract shall be charged; (2) the budget(s), balance(s) and amount(s) of unencumbered funds in the account(s), if such amounts are established.

(b)

(1)

The advertisement for architectural, engineering and surveying projects, financial projects, insurance projects, and data processing projects shall include as a minimum the scope of work to be performed, the relative importance of the evaluation criteria, an estimate of the total cost of the project and the cost of the requested professional services needed for the project, the date and time by which a response is to be received, and the location and mailing address of the parish clerk to mail or deliver the responses.

(2)

For all other professional service projects, the advertisement shall include as a minimum the scope of work to be performed, the minimum qualifications necessary to be selected to perform the work and any other criteria for selection deemed to be relevant or desirable by the council, the date and time by which a response is to be received, and the location and mailing address of the parish clerk to mail or deliver the responses. The resolution authorizing the advertisement for such projects may create or name a committee to evaluate the responses for the project.

(3)

Notwithstanding the provisions of this division, all selection of architects and engineers for community development projects shall be in accordance with the most recent guidelines provided by the area office of the U.S. Department of Housing and Urban Development in those areas in which the federal guidelines conflict with the provisions of this division. In addition, all qualifications of contractors, businesses and vendors for work associated with the housing rehabilitation program as administered by the department of community development programs shall be in accordance with the provisions of Chapter 2, Article VII, Division 3.2 of this Code and with applicable federal guidelines.

(c)

The parish clerk shall receive the submittals required under section 2-928(a) and forward copies of each submittal to each member of the council, and to each member of the technical evaluation committee for each project. The directors of the research and budget analysis staff shall also receive a list of all persons or firms submitting for each project. No submittals required under section 2-928(a) shall be accepted after the deadline. The parish clerk shall also retain copies of all submittals in the parish records.

(d)

The parish clerk shall also forward copies of the affidavits required under section 2-928(b) submitted for each project to each member of the council and shall retain a copy of same in the parish records.

(Ord. No. 18993, § 2, 2-23-94; Ord. No. 19171, § 9, 9-7-94; Ord. No. 20060, § 1, 6-25-97; Ord. No. 21593, §§ 2, 3, 6-5-02; Ord. No. 22532, § 1, 6-22-05; Ord. No. 24232, § 2, 3-7-12; Ord. No. 24460, § 3, 4-17-13)